FRONT DESK / RECEPTION MANAGEMENT MODULE

Karibu’s front desk module manages all the reception operations including guest reservations, guest check ins and check outs, guest services, client payments, guest laundry, invoicing and receipting and so much more.

It also includes the housekeeping module that tracks clean, dirty or out of order rooms.

The front desk module interconnects with the points of sale module, and bills posted to client rooms from the bar, restaurant or health club automatically add onto the clients’ accommodation invoice.

• Walk-ins and reservations
• Short stay guests managementSimplify management of guests who stay for a few hours and the room can be re-sold
• Travel agent managementManage agents who get commission on bringing guests
• Groups managementEasily manage group bookings, check-ins and check-outs.
• Organisations’ reservations.Create corporate rates for organisations with special contract rates.
• Room inventory managementAutomatically track the use of items put in rooms for guests like bathroom shampoo, toilet tissue, bottled water and more.
• House keepingUpdate rooms’ status after cleaning and block rooms that are out of order. Get instant reports in case housekeeping finds a room dirty yet it was not checked-in

• Guest extras like laundry managementManage and invoice guests’ extra services
• Multi-currency quotations, invoices and receipts
• Guest database, history and preferencesInstantly view return guests information including their preferences like prefered room type. Likewise, view the guest’s previous stays at the hotel. 
• Interlinked with points of saleView posted  bills to the room like restaurant bills and generate a single invoice
• Rooming calendarScroll calendar showing available, booked and occupied rooms through-out the year.
• Automated night audits
• Phone bookKeep all-important contacts within the software

• Lost and found items tracking
• Tax managementGenerate tax invoices and reports that can be customised per the tax month period
• Billing and settlementsProcess payments in multiple currencies
• Guest registration formsAuto generate guest reqistration forms
• User roles and privilegesSet unique roles and access rights per individual system user
• Customisable ReportsMultiple reports including sales reports, tax reports, payments reports, occupancy reports, client reports and more
• Can be integrated with electronic key locks

HOUSE KEEPING MANAGEMENT

The Housekeeping module is designed for housekeeping staff to improve their performance and communication. The housekeepers can change cleaning statuses of rooms. Housekeepers can view the check-in room status, as well as block rooms that are out of order.

Housekeepers can also post guest laundry bills that which automatically add up on the clients invoice at the reception.

This module also audits the reception by generating a report whenever a room is occupied but not registered by the receptionists.

STORES /INVENTORY MANAGEMENT MODULE

The stores and inventory module tracks inventory levels, usage and movement in all locations including the main store, points of sale, house keeping, maintenance and more. With Karibu, you can track every item from the moment it comes into the hotel until it’s used or disposed off, eliminating losses, wastages and theft.

The module automates the entire procurement and purchasing process including requisitions management and approvals, purchase orders,  goods received notes, stock issue  notes and more.

The module also tracks expired and disposed off items and highlights items that have reached the minimum stock levels.

• Tracks stocks, inventory and assets in all departments in real-time
• Automated stocks reduction on whenever a sale is made.
• Departmental and purchase requisitions.
• Multi level requisition approvers

• Inter-departmental stock transfers
• Purchase Orders (LPOs)
• Purchases management
• Automated item bin cards
• Low stock alerts
• Goods Received Notes (GRNs)

• Stock Issue Notes
• Inventory shelf management
• Track stock value in real-time
• Assets management including linen, cutlery and others

ACCOUNTS AND FINANCE MODULE

Get clear and up to date financial information about your business including financial statements like trial balances, profit and loss statements, balance sheets, MIS statements and more with the integrated complete accounts module and avoid additional fees for separate accounting software.

Eliminate double entries, manage and track all debtors, suppliers, expenses, assets management, costs of sale, budgets and more.

With the automated entry postings from all the other modules, your team will save time and focus more on growing your business.

• Suppliers management
• Debtors management
• Expenses management
• Cash and bank accounts management

• Income & Expenditure / Profitability reports
• Operational and Financial Budgets
• Balance sheets reports
• MIS Accounts Reports

• Departmental Accounting
• Automated complete accounting
• Assets register, depreciation, revaluation and disposals.

HUMAN RESOURCE MANAGEMENT MODULE

The HR module takes care of your HR tasks.
This module combines a number of  HR functions such as storing employee data, managing payroll, staff advances, leave management and human resource reports.

• Employee bio-data management
• Customisable Payroll

• Mid-month salary processing
• Salary advances

• Leave Management
• Birthday notifications