GUEST ACCESS PORTAL

Let your guests experience another level of service while staying at your hotel. Once your guests check-in and scan the room QR code,  they are able to view their hotel bills, view the restaurant/bar menus and make orders directly from their phones, give feedback about their stay and view all the other hotel services and offers.

• View all their hotel and other bills like posted restaurant bills in real-time and in multiple currencies.
• Instantly view other services and offers by the hotel like promotions to keep them returning.

• Post feedback regarding their experience at the hotel so that management can address any concerns before the client checks out and posts negative reviews about the hotel.

• Place their restaurant or bar orders from within or from outside the hotel premises using their internet enabled phones.

• Multiple points of sale
• Printing captain orders in the kitchen
• Recipe management
• Event food budgeting
• Automated food costing
• Table reservations and payment deposits management
• Menu ingredients chart

• Automated food costing
• Auto stock reduction upon selling
• Customizable user roles
• Multiple menus
• Kitchen display
• Post guest bills to their rooms.
• Contactless Menu

• Multiple settlement options like cash, credit, complimentary, charge to room, electronic and mobile money
• Health club management like gym, pool, sauna and more
• Health club membership clients management
• Compatible with touch screens, tablets and normal computers

AUTOMATED FOOD COSTING 
By entering your food cost percentage, Karibu will automatically calculate the selling price for your menu items basing on the cost of your recipe ingredients. As the costs of the ingredients change, Karibu will also automatically change the item’s selling price so that you are always aware of the price to sell in order to maintain your desired profit margin

EVENT FOOD BUDGETING
Avoid wastages due to purchasing excess ingredients for events. With this feature, once you select a menu item and the number of guests expected, Karibu will automatically calculate the total ingredients, the ingredient quantities, the total cost of the ingredients needed for the event as well as the profit and profit margin.

Even as you negotiate the food price with your client, Karibu will instantly show if you are selling below or above the desired profit margin.

STORES /INVENTORY MANAGEMENT MODULE

Track inventory levels, usage and movement in all locations including the main store, points of sale, house keeping, maintenance and more. Set minimum stock levels with system alerts once an item reaches the minimum stock level .

Eliminate losses and wastage due to non systemized purchasing procedures and store controls.  Automate your entire stores management and computerize your procurement process with system requisitions, purchase orders and GRNs. With Karibu, easily track all stock purchases, movements, usage and disposals.

• Track and view stocks, inventory and assets in all departments in real-time
• Automated stocks reduction on selling
• Departmental requisitions management
• Purchase requisitions management
• Multi level requisition approvers

• Inter-departmental stock transfers
• Purchase Orders (LPOs)
• Purchases management
• Automated item bin cards
• Low stock alerts
• Goods Received Notes (GRNs)

• Stock Issue Notes and others
• Inventory shelf management
• Track stock value in real-time
• Assets management including linen, cutlery and others

ACCOUNTS AND FINANCE MODULE

Get clear and up to date financial information about your business including financial statements like trial balances, profit and loss statements, balance sheets, MIS statements and more with the integrated complete accounts module and avoid additional fees for separate accounting software.

Eliminate double entries, manage and track all debtors, suppliers, expenses, assets management, costs of sale, budgets and more.

With the automated entry postings from all the other modules, your team will save time and focus more on growing your business.

• Suppliers management
• Debtors management
• Expenses management
• Cash and bank accounts management

• Income & Expenditure / Profitability reports
• Operational and Financial Budgets
• Balance sheets reports
• MIS Accounts Reports

• Departmental Accounting
• Automated complete accounting
• Assets register, depreciation, revaluation and disposals.

HUMAN RESOURCE MANAGEMENT MODULE

The HR module takes care of your HR tasks.
This module combines a number of  HR functions such as storing employee data, managing payroll, staff advances and human resource reports.
With Karibu, your HR staff are free to focus on creating a better workplace

• Employee bio-data management
• Customisable Payroll

• Mid-month salary processing
• Salary advances

• Birthday notifiers

EVENTS AND BANQUETING MANAGEMENT

Simplify how you manage events and bookings while boosting sales and enhancing communications among staff and clients.
Easily manage all hotel events like conferences, parties, outside catering and others.
Track all event details like venues,  equipment, event services, and outsourced service.
Karibu generates professional event quotations, invoices, receipts and function sheets to keep everyone on the same page.

• Access all event information on one interface
• Bookings management
• Outside catering
• Equipment and resources management

• Event services management
• Event quotations
• Multi currency receipts and invoices
• Events calendar

• Event clients’ management
• Function sheets
• Event prospectus
• Tax management

ASSETS MAINTENANCE AND REPAIRS MANAGEMENT MODULE

Karibu’s robust maintenance module makes it easy to stay in the loop with all of your facility’s maintenance needs. Karibu gives you the tools you need to provide timely and consistent maintenance for your assets and facilities.

Easily track and report repair jobs progress so as to keep your facilities in great shape to offer the best client service.  This feature improves communication between concerned departments in regards to repair requirements.
With Karibu, you are sure that your guests’ and hotel repair needs will be taken care of as soon as possible.

• Create asset maintenance schedules
• Set maintenance reminders

• Systematise damages and repairs reporting
• Create repairs job cards and work orders

• Monitor repair jobs’ progress

REMOTE ACCESS
Keep track of all transactions and operations from anywhere as they happen in real time through the remote access module using any internet enabled device.

Karibu also automatically sends a daily email to the directors or selected recipients with a summary of all the day’s operations.

CHANNEL MANAGER
Connect Your Properties to All Major Booking Sites and Millions of Visitors and increase your hotel rooms’ bookings
You no longer need to check and update the number of available rooms for each booking channel separately.  Intergrate your your OTA bookings with Karibu hotel software.

Available OTAs include: Booking.com, Agoda, Tripadvisor, airbnb, Expedia, hotels.com, hotelbeds, iati, renters.com and hundreds more as provided by our partner channel manager

WEBSITE BOOKING ENGINE
Increase your online bookings with Karibu’s Website Booking engine.  Integrated with your hotel website, all website bookings are directly received in Karibu’s frontdesk management module.